March 21, 2019 Minutes

 

REDWOOD CITY SCHOOL DISTRICT

Measure T

Citizens’ Bond Oversight Committee (CBOC)

March 21, 2019

 

Minutes of the Meeting

 

 

Location:     District Office Board Room

750 Bradford Street

Redwood City, CA 94063

Present: Michael Bolander, Lori Bluvas, Richard Delfs, Elizabeth Flegel, Jeanne Panos and Rebecca Weekly

Others present: Priscilla Aquino-Dichoso, John Baker, Don Dias, Janet Lawson, Dennis McBride, Will Robertson and Erika Szallos

Absent: Felix Gonzalez and Carolina Webster

1.0    Call to Order

Meeting was called to order at 6:05 p.m.; quorum established

2.0    Approval of March 21, 2019 Agenda

         Item 4.1 moved after Item 4.3.

 (Jeane Panos/Rebecca Weekly; 6-0)

3.0    Public Comment

At this time members of the public may address the CBOC on any items of interest to the public that are within the subject matter jurisdiction of the CBOC. Speakers are requested to limit their remarks to three minutes. No Committee action can be taken.

4.0    Information/Discussion

4.1    Overview of District’s planning progress to date

Mr. Robertson shared a handout with District’s planning progress to date. Mr. Robertson said that the Board approved the Redcat Voice Enhancement System purchase agreement.  The plan is to proceed in the 2019-20 school year and is working with the District’s Technology Department to specify the TV and motorized adjustable cart models.

Mr. Robertson said that the McKinley and North Star Security Camera System installations are almost complete and additional work would need to be done over the summer.

Mr. Robertson said that the District would receive the three final draft Initial Study/Mitigated Negative Declaration (IS/MND) CEQA documents at the end of this month. Program and Legal teams plan to do one final review before approving the documents in order to proceed with printing and public circulation.

Mr. Robertson explained that applications for all school sites, except Fair Oaks, have been submitted to California Department of Education (CDE). District has received CDE plan approvals for all submitted sites except Gill, Garfield and Taft because CDE must have the final CEQA MND documents for these three school sites in order to approve.

Mr. Robertson said that the Kennedy administrative and parking lot project rough grading and building pad are complete. Mr. Robertson added that McKinley and North Star, phases 1-3 of the modernization, which includes 21 classrooms is complete and phase 4, which includes six additional classrooms would begin soon. Mr. Robertson added that Hoover school’s new gas line installation is scheduled to be completed soon.

Mr. Robertson explained that the City of Redwood City Safe Routes to School Project is in progress, but delayed due to the rain.

Mr. Robertson shared the RCSD Architectural Design Progress Tracking Matrix handout.

4.2    Update on bond expenditure to date

CBO Aquino-Dichoso shared the expenditure handouts. CBO Aquino-Dichoso said that the District’s financial system CECC and the Bond accounting software Accountability are both reconciled. CBO Aquino-Dichoso explained that the first handout shows a total expenditure as of 2018-19 Second Interim of $50,288,848, which includes all funding sources. CBO Aquino-Dichoso explained that this was presented to the District Board for approval along with all of the District’s funds for 2018-19 Second Interim, which then is submitted to the County Office of Education as part of their oversight for the School District.

CBO Aquino-Dichoso shared the second expenditure handout, which includes all the planned projects for Bond and Developer Fees. CBO Aquino-Dichoso stated that the total projected budget is $207,132,521, which is the budget for all sites using all funds (Funds 01, 21 and 25). CBO Aquino-Dichoso explained that of these $207,132,521, the amount of $50,288,848 would be spent this year.

4.3    Discussion on Timeline of 2017-18 CBOC Annual Report

CBO Aquino-Dichoso said that there are four committee meetings a year and would like to discuss what are the topics at each of the meetings, which are held on March, May, September and November.  CBO Aquino-Dichoso added that all meetings should include the District’s planning progress and expenditures to date but March meeting include the acceptance of the prior year audit report. In May, there will be a discussion on the spending plan for the bond for the following year.  In September, when the 2018-19 books are closed, they will report the actuals expenditures for 2018-19. In the November meeting there will be the year-end closing activities.  CBO Aquino-Dichoso would like to propose that the 2017-18 CBOC Annual Report be presented for approval at the next CBOC meeting, which will be held on May 30, 2019. Mr. Bolander responded that he planned to present the 2017-18 CBOC Annual Report at the next meeting in May.

4.4    Discuss future meeting dates

         The next meeting will be held on Thursday, May 30, 2019.               

5.0    Action Items (Action Required)

5.1          Approval of November 15, 2018 Committee Minutes

               (Rebecca Weekly/Jeanne Panos; 6-0)

5.2          Acceptance of 2015 Measure T Fund Financial Report and Performance Audit Report for the Year Ended June 30, 2018

               (Jeanne Panos/Rebecca Weekly; 6-0)

6.0    Adjournment of Meeting

            Meeting adjourned at 6:50 p.m.

            (Rebecca Weekly/Jeanne Panos; 6-0)