Skip To Main Content

January 22, 2025 Agenda and Handouts

District Office Board Room
750 Bradford Street • Redwood City, CA
Wednesday, January 22, 2025
6:00 p.m.-8:00 p.m.

The Committee will meet in person.  Members of the public are welcome to observe the meeting in person or view remotely using the following Zoom link.  
https://rcsdk8-net.zoom.us/j/83533878535

AGENDA


1. Call to Order
  1.1 Roll Call
   _____  Janet Borgens        _____  Karl Metz
   _____  Carl Landers           _____  Jacqueline Rodriguez Luna          
   _____  Jennifer Givens      _____  Jitpal Sahai
   1.2 Welcome – Carl Landers, Chair
2. Agenda Review
   2.1 Changes to the Agenda
   2.2. Approval of Agenda
   Motion to approve December 16, 2024 Agenda
                       Motion__________ Second__________ Aye__________ Nay________
3. Public Comment on Items Not on the Agenda 
   3.1 At this time, members of the public may address the CBOC on any items of interest to the public that are within the subject matter jurisdiction of the CBOC but not on the agenda for the meeting.  Speakers are requested to limit their remarks to three minutes.  No Committee action can be taken.
4. Action Items
   Members of the public may address the CBOC prior to its consideration of each item. Speakers are requested to limit their remarks to three minutes.
   4.1 Approval of August 29, 2024 minutes  (Handout to Item 4.1)                     
   Motion _________Second__________ Aye__________ Nay________
5. Information/Discussion Items
   Members of the public may address the CBOC prior to its consideration of each item. Speakers are requested to limit their remarks to three minutes.
   5.1 Review and discuss District controls for no-bid contract purchases to understand the triggers that move from no-bid to bid purchasing based on category, amount, approved vendor, etc. 
   5.2 Review the District’s legal basis for the no-bid contract exception under Government Code 4217 for the $16.9 million lighting retrofit project (Board approved on 11/20) (Handout to Item 5.2)
   5.3 Review District’s review process and information presented to the Board for approval of the Sage solar professional services contract ($540,540.00, approved April 3, 2024)
   5.4 Receive report from the district on plans to implement Civil Grand Jury recommendations: (link to report)
    R1.  Beginning by no later than December 31, 2024, and at least annually thereafter, each entity will document its organizational risks and address those risks in its annual Assessment of Internal Controls. 
    R2.  Beginning by no later than March 31, 2025, and at least annually thereafter, each governing board will require its management to complete its annual assessments of internal controls. 
    R3.  Beginning by no later than June 30, 2025 and annually thereafter, each governing board will require management to report the results of its annual assessment of the entity's internal controls. 
   5.5 Receive and discuss Measure S progress, including updates on facilities master plan process and fast-start projects (Handout for item 5.5)
   5.6 Receive progress report on Measure T remaining projects 
   5.7 Review Bond Activity – July 1, 2024 – September 30, 2024
      5.7.1 Review list bond expenditures since the last meeting (Measure T: Handout to Item 5.7.1) (Measure S: Handout to Item 5.7.1)
      5.7.2 Review the list of contractor change orders approved by the District since the last meeting
      5.7.3 Review the list of no-bid contracts executed by the District since the last meeting
      5.7.4 Review new projects/spending approved by the Board since the last meeting
      5.7.5 Review list of current litigation and public disputes related to the bond programs
   5.8 Review the District's financial update on total revenues and expenditures for the bond program (Handout to Item 5.8.a) (Handout to Item 5.8.b.) (Handout to Item 5.8.c.) (Handout to Item 5.8.d.) (Handout to Item 5.8.e) (Handout to Item 5.8.f)
   5.9 Receive an update from the District on CBOC membership:
      5.9.1 Filling committee vacancies (taxpayer organization member, business association   member, community member)
   5.10. Discuss future meeting dates and agenda topics for the next meeting 
6. Adjournment
   6.1 Motion to adjourn the January 22, 2025 meeting
   Motion__________ Second__________ Aye__________ Nay__________

If you need special assistance with a modification due to a disability (including auxiliary aids or services) to participate in this meeting, please contact Olivia Acosta at 650-423-2232 at least 24 hours before the meeting, and we will make our best efforts to accommodate.