November 6, 2024

REDWOOD CITY SCHOOL DISTRICT

Redwood City, California

APPROVED MINUTES OF BOARD OF EDUCATION MEETING

November 6, 2024

REGULAR BOARD MEETING

1.    Call to Order

President Lawson called the Regular Meeting to order at 7:00 p.m. 

1.1    Roll Call

Present at the Regular Board meeting: President Janet Lawson, Vice-President Mike Wells; Trustees Alisa MacAvoy, David Weekly, and Cecilia Márquez; and Superintendent Baker

Others present during the Regular Board meeting: Assistant Superintendent Anna Herrera, Deputy Superintendent Wendy Kelly, CBO Rick Edson, Will Robertson, Gonzalo Cordova, and many others.

2.    Welcome

President Lawson welcomed those present. 

3.    Changes to the Agenda

President Lawson requested to move the Bond Program Action Item 7.2 Adoption of Resolution No. 9 and Approval of Energy Services Agreement Between Redwood City School District and Southland Industries for the Purpose of Construction, Installation of Energy Efficiency Measures (lighting retrofit) on District Sites to after Public Hearing item 6.1. 

4.      Approval of the Agenda

The School Board approved the agenda as amended (Wells, MacAvoy; 5-0).

Trustee Márquez (Ayes)
Trustee Weekly (Ayes)
Trustee MacAvoy (Ayes)
Vice-President Wells (Ayes)
President Lawson (Ayes)

5.    Oral Communication

None.

6.    Public Hearing – 20 min
6.1    Public Hearing Regarding the Design-Build Agreements for Solar Photovoltaic Systems

President Lawson opened the public hearing at 7:01 p.m. 

No questions or comments were received. 

President Lawson closed the public hearing at 7:02 p.m.

7.2    Recommendation re: Adoption of Resolution No. 9 and Approval of Energy Services Agreement Between Redwood City School District and Southland Industries for the Purpose of Construction, Installation of Energy Efficiency Measures (lighting retrofit) on District Sites

CBO Rick Edson explained the resolution would be brought to the School Board for approval at the November 20, 2024 meeting.

Jennifer Gibb, Program Manager from Van Pelt Construction Services (VPCS), presented to the School Board the services agreement between RCSD and Southland Industries. Gibb presented project highlights, benefits, and district-wide advantages. 

Gibb presented Nick Olson, a Program Manager with extensive experience in district facility management and bond programs, and Desiree Haas, a representative from Southland Industries, to address project-specific questions.

The School Board Trustees asked clarifying questions regarding the project, and the Bond Team responded.

No action was taken.

7.    Bond Program Action Items

7.1    Recommendation re: Adoption of Resolution No. 8 and Approval of the Design-Build Agreements for Solar Photovoltaic Systems at 9 Sites

Will Robertson, Bond Program Manager, presented to the School Board Resolution No.8 and the design-build agreements for solar photovoltaic systems. Robertson answered questions regarding project funding, the vendor selection process, and the placement of systems at the sites.

The School Board adopted Resolution No. 8 and approved the Design-Build Agreements for Solar Photovoltaic Systems at 9 Sites (MacAvoy, Weekly; 5-0).

Trustee Márquez (Ayes)
Trustee Weekly (Ayes)
Trustee MacAvoy (Ayes)
Vice-President Wells (Ayes)
President Lawson (Ayes)
7.3    Recommendation re: Approval of Contracts with QKA Architects for Design Services for the Following Projects Adelante Selby, Hoover School, Roosevelt School, and Taft School HVAC Upgrades Projects

Jennifer Gibb presented the agreement with QKA for design services at four school sites. Gibb presented the project’s budget, contract cost, timeline, HVAC procurement process, interim measures for district-wide reduction of temperature in classrooms, and next steps.

The School Board Trustees asked clarifying questions about the project, which the Bond Team addressed. The questions centered on the site selection process and the timeline for the facilities master plan.

The School Board approved the contracts with QKA Architects for Design Services for the Following Projects Adelante Selby, Hoover School, Roosevelt School, and Taft School HVAC Upgrades Projects (MacAvoy, Weekly; 5-0).

Trustee Márquez (Ayes)
Trustee Weekly (Ayes)
Trustee MacAvoy (Ayes)
Vice-President Wells (Ayes)
President Lawson (Ayes)

8.    Consent Items

The School Board approved the Consent Items (Wells, Weekly; 5-0), taking the following action: 

8.1    Recommendation re:  Approval of Consent Items
8.2    Recommendation re:  Approval of the October 23 Board Meeting Minutes
8.3    Recommendation re:  Approval of the Agreement between Redwood City School 
District and Mountain Valley Child and Family Services, Inc., to provide Non-Public 
School (NPS) and Residential Treatment Center (RTC) Services for the 2024-2025 School 
Year
8.4    Recommendation re:  Approval of Local Interagency Agreement to Provide 
Education and Training to Credential Candidates
8.5    Recommendation re:  Approval of Amendment No. 2 to the Agreement between 
William Gomez and the Redwood City School District
8.6    Recommendation re:  Second Reading and Approval of Board Policy 5145.6: 
Parent/Guardian Notifications
8.7    Recommendation re:  Second Reading and Approval of Board Policy 1113: 
District and School Websites
8.8    Recommendation re:  Second Reading and Approval of Board Policy 5113: 
Absences and Excuses
8.9    Recommendation re:  Second Reading and Approval of Board Policy 4033: 
Lactation Accommodation
8.10    Recommendation re:  Second Reading and Approval of Board Policy 6000: 
Concepts and Roles
8.11    Recommendation re:  Ratification of Warrant Registers, October 1, 2024 - October 
31, 2024

Trustee Márquez (Ayes)
Trustee Weekly (Ayes)
Trustee MacAvoy (Ayes)
Vice-President Wells (Ayes)
President Lawson (Ayes)

9.    Action Items

9.1    Recommendation re:  Approval of Retirement Notification Incentive

The School Board approved the retirement notification incentive (Márquez, Wells; 5-0). 

Trustee Márquez (Ayes)
Trustee Weekly (Ayes)
Trustee MacAvoy (Ayes)
Vice-President Wells (Ayes)
President Lawson (Ayes)

9.2    Recommendation re:  Approval of Reclassification of Classified Employees

The School Board approved the reclassification of classified employees (Wells, Weekly; 5-0). 

Trustee Márquez (Ayes)
Trustee Weekly (Ayes)
Trustee MacAvoy (Ayes)
Vice-President Wells (Ayes)
President Lawson (Ayes)

9.3    Recommendation re:  Adoption of Transitional Kindergarten Curriculum

Assistant Superintendent Anna Herrera, alongside Ann Berljafa, provided the School Board with a debrief on the TK curriculum and answered questions and concerns from the School Board.

The School Board adopted the Transitional Kindergarten Curriculum (MacAvoy, Márquez; 5-0). 

Trustee Márquez (Ayes)
Trustee Weekly (Ayes)
Trustee MacAvoy (Ayes)
Vice-President Wells (Ayes)
President Lawson (Ayes)

10.    Board and Superintendent Reports

10.1    Report from Board Members and Superintendent
Trustee Márquez had nothing to report.

Vice President Wells reported attending the Henry Ford School Site Council meeting, where the primary topic discussed was the budget renewal initiative.

Trustee MacAvoy reported meeting with the CSBA President. The CSBA President was interested in learning about sustainability and the green ribbon work in San Mateo County. They toured the Cabrillo Unified School District agriculture academy and garden program and met with representatives from the SMCOE about their sustainability programs and green ribbon award, safety programs, and early childhood learning center. Trustee MacAvoy recommended exploring the application process for becoming a Green Ribbon School in the future since RCSD is already doing so much around sustainability. Moreover, MacAvoy attended the Policy Committee alongside President Lawson and Workforce Housing Committee meetings alongside President Lawson and Superintendent Baker.

Trustee Weekly reported meeting with the Redwood City Teachers Association (RCTA), where key topics included an update on the AC project and teachers' opinions on the curriculum.

President Lawson and Superintendent Baker noted that the events they attended had already been mentioned.

11.     Information

11.1    Contract Update Information and Credit Card Summary

No comments or questions.

12.    Correspondence

None.

13.    Other Business/Suggested Items for Future Agenda

TBD – TK Presentation

14.    Board Meetings Calendar

14.1    Changes to the Board Meetings Calendar

None.

15.    Adjournment

The School Board adjourned the meeting at 8:42 p.m. (Weekly, MacAvoy; 5-0).